Seeking Office Manager, Ocean Tracking Network


Position Summary:

The Office Manager position will organize and coordinate office administration procedures in order to ensure organizational effectiveness and efficiency. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, and event coordinator support.

This is a one year grant paid position (strong possibility of renewal until 2022) funded through Dalhousie University and reports to the OTN Senior Program Manager.


  • Provide executive support to OTN Senior Management;
  • Provide administrative support to OTN Headquarters, in addition to assisting with requests from individuals within other university departments and external researchers collaborating with OTN;
  • Provide reception services; respond to inquiries; screen and direct calls and visitors;
  • Process and prioritize mail, organize and maintain paper and electronic files, records and contact lists;
  • Schedule and coordinate logistics for local, regional and international meetings, including booking of venue, catering and technical equipment; compile and distribute background information; act as recording secretary at meetings; and
  • Arrange travel itinerary for the Executive Director and other staff as needed; book travel – hotels, flights, car rentals, meeting registrations and local transportation; order and distribute taxi chits; prepare and maintain detailed records of travel advances, expenses and reimbursements for individual and group travel.


  • Proven office management, administrative or assistant experience (BA preferred);
  • Knowledge of office management responsibilities, systems and procedures;
  • Excellent time management skills and ability to multi-task and prioritise work;
  • Attention to detail and problem-solving skills;
  • Excellent written and verbal communication skills;
  • Knowledge of clerical practices and procedures; and knowledge of human resources management practices and procedures; Status: 37.5hrs/week

Pay Scale: $44,636 -$54,000 (plus entitled benefits)
Duration: Full-time
Start Date: June 3rd, 2019 or earlier if possible
Deadline for application: May 13th, 2019
Documents Required: a cover letter and current CV, emailed to

Brendal Townsend
Senior Program Manager

We thank all applicants, however, only candidates selected for an interview will be contacted.

Dalhousie University is committed to fostering a collegial culture grounded in diversity and inclusiveness. The university encourages applications from Aboriginal people, persons with a disability, racially visible persons, women, persons of minority sexual orientations and gender identities, and all candidates who would contribute to the diversity of our community. For more information, please visit


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